Virtual Chicon 8 Con Report (Day 1)
Sep. 2nd, 2022 08:26 pmAs I think I've previously mentioned, I changed from attending Chicon 8 / 80th WorldCON in-person to virtual. I really waffled long and hard about this, but two things factored into my decision to go virtual. First, the pandemic, despite our wishful thinking, rages on. Secondly, this weekend is the same weekend that Mason heads back to Wesleyan University to start his second year of college. Even though my son is a fully grown and capable adult, I would still have been sad to not have been able to see him off to the airport.
I made the switch to virtual just as they were sending out programming. I got an AMAZING initial, draft, in-person schedule:

Image: my initial draft schedule.
I took a screen shot of it because I figured that when I switched to Virtual that late in the game, it would be beyond hope to be accommodated. I felt that was reasonable given how much WorldCON volunteers have to juggle, I should note, though I was very sad at the prospect. So, I thought, "I shall snap this picture of what could have been and be pleased that I was in the running for so MANY super-cool looking programming items." I was especially sad, at first, imagining that I'd lost the opportunity to talk about anime film director and mangaka, Kon Satoshi.
As I posted a few days ago, I actually have a very robust virtual con schedule. I was inordinately pleased to see that the Kon Retrospective had been shifted fully to virtual. That panel is first thing tomorrow morning and I am psyched. So, I should say that going into this convention I was/am in high spirits.
Yesterday was a bit up and down for me, though.
I was able to attend the "Dress Rehearsal" for programming participants a week ago. Chicon has chosen a new-to-me online conference hosting software called Airmeet. It seems to have been specifically designed to deal with a large volume of conference attendees, and it has a couple of fun features, including a private "backstage" option for panelists to hang out in, pre live panel, to talk. My only frustration is that a new software means a large learning curve for the majority of the attendees and tutorials have been hard to come by. The session I attended, I think, tried to do too much. A lot of us writers had very specific questions about their needs and the staff tried to answer to all of them, in specific, before a general sense of how Airmeet works had really been established. But, it's mostly intuitive to the moderately internet savvy, I'd say?
But, so, okay, my con experience so far...
My virtual con yesterday was a mix of soul-crushing and uplifting, in that order, at least. Thus, I actually ended the day feeling okay about it all?
My Table Talk was the soul-crushing event. I ended up popping into one of the "lounges" that Airmeet has set up for people to gather. There is a specific kind of "help desk" one, labeled: Info. Table Talks are extra confusing on Airmeet, because they are not listed on the on-line schedule. The reason is, of course, that they're not actually PUBLIC events, per se. They're sign-up only. So, anyway, I was a little uncertain how they worked, technically, so I dropped in when no one else was in the Info room/lounge and asked the woman working there if there was anything special, mechanically, that I needed to do.
It was explained to me that when the Table Talk was about to start a notification would show up under "my meetings" and then you could click to join. That seemed very reasonable and so I asked if there was any way to tell how many people had signed up from her end. The Info Woman said no, but an automatic email would have been generated if no one had signed up at all.
Okay, I thought, there's a relief. I hadn't seen one of those.
My publisher from Wizard's Tower Press, Cheryl Morgan, saw me online and popped into the room and complained a bit to Staff Lady about the fact that she had, in fact, tried to join my Table Talk, but the sign-up closed before she could get to it. Apparently, you have to sign up ahead of time by a full day, which mostly makes sense, except apparently the online con stuff wasn't fully available early morning Wednesday. Also a lot of people just coming in did not realize that they should have done so earlier if they wanted to get on Thursday Table Talks. (Cheryl implied but didn't say that this also clearly put international fans at a disadvantage, because a reasonable time to be awake and checking one's con schedule on UK time is very different than Chicago time.) Staff Lady said that they were trying to deal with this by dropping low-attendance Table Talks into the public lounge spaces so that people might be able to spontaneously join the day of, just like you can in-person.
Okay, this is all very important because: no one but Cheryl ended up at my Table Talk.
DEMORALIZING.
BUT I also did not get any kind of email saying that I'd been cancelled, so I have no idea if there were no shows or if people didn't get the joining email when they shifted me to public--because they clearly did. I waited and waited for my "join my meeting" notification to show up and it NEVER did. Eventually, in my panic, I happened to see it materialize in the public lounge spaces, so I was able to join. So, I don't know what happened there. I should have been informed if there were ZERO attendees, and the system shouldn't have counted Cheryl because she missed the official sign-in. Did the shift to public mess up some notification that everyone, including me, should have gotten? I have no idea.
But, on the other hand Cheryl Morgan and I had a lovely talk. In fact, we were able to do some business. She was wondering if I wanted paper copies available for the e-books, and I was like, "Hell yes, why didn't we do it from the start?" So, that's something we'll be doing, which is wonderful. Then, you know, we generally caught up on each other's lives, learning Welsh/Japanese via Duolingo, and all sorts of various mundane things like that. I really like Cheryl as a person? So, even though we were both staring at each other hyper-aware of the empty "room," it wasn't a total waste of time.
My reading, on the other hand, went really well. When I pressed the "go backstage" button, I discovered that my technical assistant was the Airstream Tutorial person, a person named Gail. Gail, it turns out is a HUGE fan of mine, and basically gushed at me about how awesome I am and that was EXACTLY the pick-me-up that I needed after the empty room fiasco. Also, she could tell how many people came to the reading and it was about a dozen, which is, for me, an absolute crowd. I also told Gail that she could record the reading, so if people want to check it out later, it will be available. So, if any of you reading this report are attending virtually or have access to the virtual option, feel free to check it out.
Afterwards, it occurred to me that the short story I read at the reading should have probably come with some trigger warnings (there's sex work and implied abuse and violence), so I reached out in chat to Gail so that she could at least add those to the recording of the reading and we had another lovely back and forth and I asked her to send me her snail mail so I could send her something, like a signed copy of a favorite book, as a thank you. She was OVER THE MOON. When I got the snail mail address, it came with another lovely, long email telling me all the things she loved about my writing.
So, ultimately, this was very gratifying for my bruised ego.
I would say, in fact, that it all came out in the wash. Because the lack of a crowd at the Table Talk seems to have possibly been the result of some technical error, I don't even REALLY feel all that badly about it. I notice right now, in fact, that hardly anyone is taking advantage of the lounge option in Airmeet. I've been occupying a table in the so called "Coffee shop" hoping that someone will notice me and drop in, but just sitting here hasn't resulted in anything. I suppose if I want to chat, I'll have to drop a DM to someone in Airmeet and see if they want to virtually hang out. That seems more intrusive than I want to be, however.
I'm hoping other people will post con reports because I am definitely having a case of FOMO (fear of missing out) over all of this. It would actually help me to hear other people's stories of how it's going for them.
I made the switch to virtual just as they were sending out programming. I got an AMAZING initial, draft, in-person schedule:

Image: my initial draft schedule.
I took a screen shot of it because I figured that when I switched to Virtual that late in the game, it would be beyond hope to be accommodated. I felt that was reasonable given how much WorldCON volunteers have to juggle, I should note, though I was very sad at the prospect. So, I thought, "I shall snap this picture of what could have been and be pleased that I was in the running for so MANY super-cool looking programming items." I was especially sad, at first, imagining that I'd lost the opportunity to talk about anime film director and mangaka, Kon Satoshi.
As I posted a few days ago, I actually have a very robust virtual con schedule. I was inordinately pleased to see that the Kon Retrospective had been shifted fully to virtual. That panel is first thing tomorrow morning and I am psyched. So, I should say that going into this convention I was/am in high spirits.
Yesterday was a bit up and down for me, though.
I was able to attend the "Dress Rehearsal" for programming participants a week ago. Chicon has chosen a new-to-me online conference hosting software called Airmeet. It seems to have been specifically designed to deal with a large volume of conference attendees, and it has a couple of fun features, including a private "backstage" option for panelists to hang out in, pre live panel, to talk. My only frustration is that a new software means a large learning curve for the majority of the attendees and tutorials have been hard to come by. The session I attended, I think, tried to do too much. A lot of us writers had very specific questions about their needs and the staff tried to answer to all of them, in specific, before a general sense of how Airmeet works had really been established. But, it's mostly intuitive to the moderately internet savvy, I'd say?
But, so, okay, my con experience so far...
My virtual con yesterday was a mix of soul-crushing and uplifting, in that order, at least. Thus, I actually ended the day feeling okay about it all?
My Table Talk was the soul-crushing event. I ended up popping into one of the "lounges" that Airmeet has set up for people to gather. There is a specific kind of "help desk" one, labeled: Info. Table Talks are extra confusing on Airmeet, because they are not listed on the on-line schedule. The reason is, of course, that they're not actually PUBLIC events, per se. They're sign-up only. So, anyway, I was a little uncertain how they worked, technically, so I dropped in when no one else was in the Info room/lounge and asked the woman working there if there was anything special, mechanically, that I needed to do.
It was explained to me that when the Table Talk was about to start a notification would show up under "my meetings" and then you could click to join. That seemed very reasonable and so I asked if there was any way to tell how many people had signed up from her end. The Info Woman said no, but an automatic email would have been generated if no one had signed up at all.
Okay, I thought, there's a relief. I hadn't seen one of those.
My publisher from Wizard's Tower Press, Cheryl Morgan, saw me online and popped into the room and complained a bit to Staff Lady about the fact that she had, in fact, tried to join my Table Talk, but the sign-up closed before she could get to it. Apparently, you have to sign up ahead of time by a full day, which mostly makes sense, except apparently the online con stuff wasn't fully available early morning Wednesday. Also a lot of people just coming in did not realize that they should have done so earlier if they wanted to get on Thursday Table Talks. (Cheryl implied but didn't say that this also clearly put international fans at a disadvantage, because a reasonable time to be awake and checking one's con schedule on UK time is very different than Chicago time.) Staff Lady said that they were trying to deal with this by dropping low-attendance Table Talks into the public lounge spaces so that people might be able to spontaneously join the day of, just like you can in-person.
Okay, this is all very important because: no one but Cheryl ended up at my Table Talk.
DEMORALIZING.
BUT I also did not get any kind of email saying that I'd been cancelled, so I have no idea if there were no shows or if people didn't get the joining email when they shifted me to public--because they clearly did. I waited and waited for my "join my meeting" notification to show up and it NEVER did. Eventually, in my panic, I happened to see it materialize in the public lounge spaces, so I was able to join. So, I don't know what happened there. I should have been informed if there were ZERO attendees, and the system shouldn't have counted Cheryl because she missed the official sign-in. Did the shift to public mess up some notification that everyone, including me, should have gotten? I have no idea.
But, on the other hand Cheryl Morgan and I had a lovely talk. In fact, we were able to do some business. She was wondering if I wanted paper copies available for the e-books, and I was like, "Hell yes, why didn't we do it from the start?" So, that's something we'll be doing, which is wonderful. Then, you know, we generally caught up on each other's lives, learning Welsh/Japanese via Duolingo, and all sorts of various mundane things like that. I really like Cheryl as a person? So, even though we were both staring at each other hyper-aware of the empty "room," it wasn't a total waste of time.
My reading, on the other hand, went really well. When I pressed the "go backstage" button, I discovered that my technical assistant was the Airstream Tutorial person, a person named Gail. Gail, it turns out is a HUGE fan of mine, and basically gushed at me about how awesome I am and that was EXACTLY the pick-me-up that I needed after the empty room fiasco. Also, she could tell how many people came to the reading and it was about a dozen, which is, for me, an absolute crowd. I also told Gail that she could record the reading, so if people want to check it out later, it will be available. So, if any of you reading this report are attending virtually or have access to the virtual option, feel free to check it out.
Afterwards, it occurred to me that the short story I read at the reading should have probably come with some trigger warnings (there's sex work and implied abuse and violence), so I reached out in chat to Gail so that she could at least add those to the recording of the reading and we had another lovely back and forth and I asked her to send me her snail mail so I could send her something, like a signed copy of a favorite book, as a thank you. She was OVER THE MOON. When I got the snail mail address, it came with another lovely, long email telling me all the things she loved about my writing.
So, ultimately, this was very gratifying for my bruised ego.
I would say, in fact, that it all came out in the wash. Because the lack of a crowd at the Table Talk seems to have possibly been the result of some technical error, I don't even REALLY feel all that badly about it. I notice right now, in fact, that hardly anyone is taking advantage of the lounge option in Airmeet. I've been occupying a table in the so called "Coffee shop" hoping that someone will notice me and drop in, but just sitting here hasn't resulted in anything. I suppose if I want to chat, I'll have to drop a DM to someone in Airmeet and see if they want to virtually hang out. That seems more intrusive than I want to be, however.
I'm hoping other people will post con reports because I am definitely having a case of FOMO (fear of missing out) over all of this. It would actually help me to hear other people's stories of how it's going for them.